Meeting Minutes

Group

ARMA Liberty Bell Chapter Board of Directors

 

Meeting Information

Meeting Title:

January 2007 Board Meeting

Meeting Date:

01/11/07

Time:

3:00 – 4:00pm

Location:

Holiday Inn Historic District  - Philadelphia

 

Meeting Participants

Attendees

 

Published By

Pete Casey

Date Published

January, 2007

 

Minutes/Notes

Item #

Description

1

Secretary – Approval of Minutes   The Minutes for the meeting were approved. Janice Raphael made a motion to approve and Ray Davis seconded.

2

Treasurer’s Report – Janice Raphael distributed the Balance Sheet and the Profit and Loss Detail. 

Keith Reynolds made a motion to approve the Treasurer’s Report. Edwin Rodriguez seconded the motion. 

 

3

Regional Coordinator’s Report    Pete Casey mentioned that the Region Conference will be held in Williamsburg, VA in June of 2007. He also announced that the Region reminded chapters to send in their annual assessment. The assessment is $3 per chapter member. Eileen Reader said that we paid this already.

4

Committee Reports:

5

Program Committee:   Janice Raphael reported that speakers have been confirmed for all meetings except for the March meeting (joint AIIM meeting). The Board will look to locate a speaker. Pete Casey said that he could approach Pat Blair of IMR .

6

House Committee -    Edwin Rodriguez reported the arrangements have been made for all meetings to be held at the Holiday Inn.  The space for the meeting scheduled for April 12th at Nuveen in Radnor (Pete Casey’s place of employment) is also secured.

7

Newsletter Committee

** The December and January Newsletters were mailed to 210 people each

month.   That number is a culmination of Chapter members, 099 ARMA

members, and vendors.

 

** Priority Archives has pulled their advertising from our newsletter. Ray

will be speaking to some of the vendors he does business with at Commerce

to see if they would be interested in advertising in upcoming newsletters.

 

**  ICRM has given permission to reprint articles that appear in their

newsletter, into ours.  We would need to quote the source of the article

and then provide them an electronic copy of the newsletter so they are

aware that we did it.

 

** IMR (imaging conversion company) is interested in advertising in the newsletter.

8

Publicity Committee  

Emails to Chapter Membership, and Others -

1 - 11/27/2006: from Janice Raphael, Reminder of LBC October Meeting assignment

2 - 12/13/2006: from Jeanne Forester, ARMA Delaware Chapter December Breakfast Meeting 

3 - 01/02/2007: from Jeanne Forester, ARMA Delaware Chapter January Breakfast Meeting

4 - 01/03/2007: ARMA Philly January Dinner Meeting

5 - 01/08/2007: Reminder - ARMA Philly January Dinner Meeting

 LBC Email Address Book:  370 contacts; MAR (Mid-Atlantic Region) Locals Email Address Book:  35 contacts

 Media Letters - 10 media letters mailed on 12/27/2006

 Respectfully submitted by Terri Carline, 01/11/2007

9

Membership Committee -  

** No file received yet for January member totals

 

** As of December 2006, we had 146 members in the Chapter.   That is down

15 members from December 2005's total of 161.

 

** The project of providing ARMA Intl with names of previous members that

Mysteriously dropped off our Chapter List is in progress.

10

Scholarship Committee   No report.

11

Library Committee -   Edwin Rodriguez stated that he is in the process of transferring books from the Library from Angela Adams at Ballard Spahr to his control at Commerce Bank. A detailed inventory will be done to confirm the Chapter’s holdings. Edwin said that he would like to put the inventory on the Liberty Bell Website and possibly have a charge in/ out function put on the website so you could see which books were available.

Ray Davis suggested that we post in the newsletter and on the website that we solicit the membership for donating books to the library if they had duplicates or if they would like to assist in contributing to the education of fellow Chapter members who would gain from their donation.  Pete Casey mentioned that the Board could consider purchasing new books from the ARMA bookstore and discuss acquisition at a future Board meeting.

12

Seminar Report- No report.

13

Old Business -  

The Bylaws have been retyped as we did not have an electronic

copy of the current Bylaws dated 1994.   Ray Davis is continuing to review

minutes and compile a master list for each years notes from 1994-Present

Date for any votes or amendments that were taken during that time frame to

bring the current Bylaws up to date.  A copy of his findings will be

available for the Board at our next meeting.

14

New Business -  

Eileen Reader made a recommendation to the Board that we consider Carolyn Hessinger as a Director of the Liberty Bell Chapter. The board had an in-depth discussion regarding Carolyn, her work ethic and contributions to the records management profession. The item was put to a vote and Carolyn Hessinger was unanimously voted in as a Director of the Board effective immediately.

15

 

16

Jim Flanagan made a motion to end the meeting.  The motion was seconded by Keith Reynolds. The meeting ended at 4:15.

17

 

 

Action Items

Item #

Description

 

Person Responsible

Due Date

1

Identifying organizations via chamber of commerce websites for marketing initiatives

Ray Davis

Ongoing business

2

Revise Bylaws

Ray Davis

Ongoing

3

Inventory Library’s contents

Edwin Rodriguez

February 2007

4

Work to obtain speakers for March

Board

February 2007